Managing timesheets with special hours, such as deductible breaks and overtime, can be a straightforward process if handled correctly. Here is a guide to address common scenarios and ensure smooth timesheet approval.
1. Handling Deductible Breaks
A deductible break may appear on the timesheet, or one may need to be added before approving it. Follow these steps:
Review the Timesheet: Check the timesheet details to identify whether a break has been recorded or if one is missing.
Add a Break: If a deductible break needs to be added, locate the "Break" section on the timesheet. Click on the plus sign ("+") below the "Break" text to add the required break duration. When a deductible break is added, the special hours must be manually readjusted.
Example:
A worker’s shift is from 7:00 AM to 7:00 PM (12 hours).
The admin initially marks all 12 hours as special hours on the timesheet.
If a 30-minute deductible break is added, the admin must manually update the special hours to 11.5 hours to account for the break.
2. Addressing Overtime and Special Hours Splits
When a timesheet includes both overtime and special hours, follow these steps to ensure accurate categorization:
Automatic Overtime Calculation:
The platform will automatically calculate overtime based on the recorded work hours.Verify Overtime Calculations:
Review the timesheet to confirm that the calculated overtime is correct.
Handling Splits Between Overtime and Special Hours:
If a split is required between overtime and special hours categories, manually adjust the timesheet.
Confirm the correct distribution of hours between the two categories, ensuring compliance with policy and accurate pay calculations.
If a deductible break is manually added to the timesheet, adjust the hours across all relevant categories (Regular, Overtime, or Special Hours) to reflect the deducted time accurately.
3. Saving Adjustments
When admins make changes, such as adding a deductible break or reviewing overtime, it’s essential to save the changes to prevent data loss. To do this:
Click Save: After making any adjustment, click the "Save" button to ensure your edits are recorded.
Failing to save changes may result in incomplete timesheets and potential discrepancies during payroll processing.
Key Tips for Admins
Always double-check entries for accuracy before saving.
Confirm that breaks and overtime are in line with company policies and labor laws.
Save frequently when making multiple adjustments to avoid losing progress.
By following these steps, admins can efficiently troubleshoot special hours timesheets and ensure accurate, timely approvals.